Requirements & Application - Preceptor Faculty

Regional Directors

Preceptor Faculty Application

Persons interested in serving as a University of Texas at Austin College of Pharmacy preceptor-faculty member should contact the regional director for the geographic area in which you work.  See list of regional directors above.

The regional director will determine the need for that type of pharmacy practice experience rotation in that particular geographic area, and provide additional information for applying based on identified need for that experience. 

Applications not initiated through the regional director will not be processed.

The preceptor-faculty application requires a University of Texas Electronic ID (UT-EID). This UT-EID will be used throughout your association with UT-Austin, so you should take care to protect your UT-EID and your password. If you are a former student or employee, you should already have a UT-EID. Instructions to obtain a UT-EID are included in information provided from the regional director.

Application for preceptor-faculty status with the University of Texas requires the use of an electronic application.

UT Austin Preceptor-Faculty Appointment Process

1. Contact the regional director or coordinator in the region closest to you. See list of regional directors above.

He or she will initiate the application process.  NOTE: applications received that are not initiated through the regional personnel will not be processed.

2. Complete the on-line application

4. Upgrade your UT EID

If needed, at the College of Pharmacy’s request, go through the process of upgrading your UT EID in order to access electronic student forms for APPE rotations.  The college will walk applicants through this process.

Texas State Board of Pharmacy Internship Requirements

The Texas State Board of Pharmacy annually approves the internship programs of all Texas colleges or schools of pharmacy. Thus, pharmacist preceptor-faculty of the college must not only meet our preceptor-faculty requirements as outlined here, but must also meet the preceptor criteria of the Texas State Board of Pharmacy as outlined in section 283.6 “Preceptor Requirements”, Pharmacy Laws and Regulations, Texas State Board of Pharmacy.

Please contact the Texas State Board of Pharmacy at 512-305-8000 for additional information on preceptor rules and regulations.

See also Internship Rules and Regulation for Student Pharmacist-Interns.

Criteria for Appointment

Requirements for Preceptor Faculty

The preceptor-faculty member must comply with all rules regarding student-interns and preceptors as outlined in §§283.4-283.6 Pharmacy Laws and Regulations, Texas State Board of Pharmacy, including but not limited to:

A current, not inactive, Texas pharmacy license

A current, not inactive, Texas pharmacy license which has not been the subject of an order of the board imposing any penalty set out in the Act, §565.051 within the three-year period immediately preceding application for preceptor status or during the period during the period he/she is serving as a preceptor; or, a healthcare professional preceptor as defined in §283.2(12).

At least one year of experience as a licensed pharmacist

At least one year of experience as a licensed pharmacist; or, six months of residency training if the pharmacy resident is in a program accredited by the American Society of Health-System Pharmacists.

Completion of three hours of pharmacist preceptor training

Completion of three hours of pharmacist preceptor training developed by a Texas college of pharmacy, or approved by a committee comprised of the Texas colleges/schools of pharmacy* and offered by ACPE-approved provider. For initial certification, these three hours must be completed within the previous two years, and for continuing certification, such training must be completed within the pharmacist’s current license renewal period.

* In Texas, this occurs through the Texas Consortium on Experiential Programs, or the “TCEP”

The Texas State Board of Pharmacy does not prescribe preceptor to student-intern ratios when student-interns are placed in practice sites as part of a pharmacy educational program. However, the Accreditation Council on Pharmacy Education (ACPE) recommends that ratios do not exceed 1 preceptor: 2 students for Advanced Pharmacy Practice Experience (APPE) rotations, and 1 preceptor: 3 students for Introductory Pharmacy Practice Experience (IPPE) rotations. Any deviation from this ratio should be approved in advance by the Assistant Dean for Experiential Affairs, based on the ability of the preceptor to provide individualized instruction, and appropriate guidance and assessment.

The Texas State Board of Pharmacy re-certifies preceptor status as a part of the pharmacist biennial licensure process. The University of Texas College of Pharmacy will periodically recertify its College-based preceptor-faculty through a separate process.

In addition to Board mandates, The University of Texas College of Pharmacy requires that pharmacists holding preceptor-faculty appointments:

demonstrate a desire and aptitude for teaching (instructing, modeling, facilitating, coaching/mentoring), and serve as a resource for student-interns;

have professional education and training, experience, and competence commensurate with their position;

participate in the college’s preceptor orientation program prior to accepting the first student-intern;

adhere to the criteria stated in the rotation syllabus, and abide by the policies published in the master course syllabus and other documents;

be thoughtful, thorough, accurate, timely and complete in the assessment and documentation of student-intern performance;

develop an appropriate relationship with the student-intern, which is one of teacher-student rather than employer-employee;

be willing to work with student-interns who have no prior pharmacy experience as well as those who do;

must not discriminate against student-interns on the basis of race, color, religion, national origin, sex, age, or disability;

meet periodically, as opportunities arise, with other preceptor-faculty members and regional administrative personnel in order to exchange teaching experiences and discuss areas of interest to the program;

be committed to their employer, professional organizations, and the community;

recertify preceptor status with the Texas State Board of Pharmacy upon renewal of pharmacist license every two years.