This also falls under the “Don’t Try to be a Hero” rubric. We now have a formal process in place for faculty to request their teaching evaluation materials. The form used for this purpose is straight-forward, but there is still occasional confusion when we add the complication of courses being taught at a distance. Clearly, if a faculty member is lecturing to four campuses and is going to conduct their evaluation next Friday morning, there is considerable coordination necessary for all four sites to have the forms to conduct the survey at the same time. Can you imagine what message it sends to students if the home site is conducting the lecturer’s evaluation but the three remote sites aren’t?
Life as a Coordinator is markedly simplified by asking your faculty to utilize the online (electronic) course instructor survey (eCIS) rather than the logistically complicated hardcopy forms. Evaluations can be scheduled for mid- or end-of-semester, and everythig is handled automatically online (including the notification of students of eCIS opening and closing).
Because of the increased complexity in the logistics associated with our professional curriculum, if your faculty continue using the hardcopy CIS forms, we have prepared a set of “Guidelines for Faculty and Area Coordinators For Course Instructor Surveys“which (we believe) addresses many of the questions that come up. What should be of interest to you, in particular, is the process and responsibility outline for the faculty and area coordinators in requesting the forms, and for the course coordinator and local coordinators (on the other campuses) in terms of the logistics of conducting the surveys. In case you don’t like narrative, there is also a flowchart that explains the process.
As some Course Coordinators have already learned, your life will be greatly simplified by requiring a particular faculty member to conduct the survey at the end of their series of lectures, rather than taking time from the next lecturer (who will then require time from the next lecturer, etc., etc.). In any case, the worst scenario is to have an avalanche of surveys done during the final examination period. The last thing students want to do is fill out a bunch of forms on faculty they haven’t seen for 8 weeks, and their evaluations typically reflect it. Again, this is markedly simplified if the faculty member uses the eCIS! The College policy on Peer Assessment of Teaching (PDF Format) is also available online.